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Driving vehicles without students as passengers is permitted. The Fly America Act was amended by various Open Skies Agreements. Business meals while in travel status are allowed only if non-UI employees are involved in the meal. Where possible, limit the number of IT devices including cell phones you take with you on your trip. Policies and rates for meals and lodging approved by the U.S. Department of State are to be followed unless university department or external funding sponsorregulations are more restrictive. The cost of traveler's checks is an allowable item unless reimbursement is from Department of Defense or National Aeronautics and Space Administration contract and grant funds awarded to the university. The conditions are: Traveler must be a licensed/certified pilot. University Preferred Car Rental | Purchasing, Accounts Payable WebThe university gives every regular employee that is benefits-eligible (Faculty, P&S, and Merit staff) a monthly $90 General Benefit Credit.In addition, individuals who have dental insurance but are not enrolled in a university dental insurance plan may receive a $25 a month Shared Savings Credit, and individuals whose salary is over $25,000 and who elect $50,000 in Scholars who are already in the U.S. and invite J-2 dependents to join them must add the spouse and/or children to their UI insurance plan within 10 days of their arrival in the U.S. Travel WebAccrue sick leave at the rate of 144 hours or 18 days per year. Iowa City, Iowa 52242 319-353-2700, Community, Academic, and Cultural Resources and Training, English Language Opportunities for Scholars and Spouses, UI International Travel Policy for Students, United Nations Universal Declaration of Human Rights. Travelers may elect to have payments sent to a different account than their payroll or to stop direct deposits by completing the direct deposit form at. A detailed list of U.S. flag air carriers and their two letter codeis set forth below: The University of Iowa offers medically based travel assistance through ZURICH TRAVEL ASSIST as a part of its Accidental Death and Dismemberment (AD&D) Insurance coverage. Baggage expense. If the boarding pass (flight coupon) or e-ticket identifies a flight as DL#, the requirements of the Federal Travel Regulations would be met, even if the flight was on a KLM Airlines airplane. The University of Iowa supports and promotes international travel by students under the auspices of the University, while encouraging sound health, safety and security measures that minimize risks to the traveler and the institution. Use of the waiver checklist, though not required, will help you document the reason for use of a non-U.S. air carrier when they are required. The university prohibits university-sponsored student travel to high-risk areas where U.S. DOS has issued a level 4 risk rating and advised Do not travel. University-sponsored student travel is also prohibited to places where the U.S. DOS restricts U.S. Embassy personnel travel. If meals for other UI employees are paid by the traveler, the cost of the meal must be split among all university employees using the split expense functionality within ProTrav. A University unit approving or administering international travel for students may have additional requirements. In addition, upon request, most agencies will deliver any requested and approved travel advances at the time of ticket delivery. General. , 1111 University Capitol Centre University travel reimbursement shall be at the following rates: The traveler who uses a personally owned or privately leased aircraft is responsible for payment of all costs of operation, including licenses, fees, FAA certificates, fines, rental charges, storage costs, fuel, repair costs, and aircraft and passenger liability insurance. Receipts for hotel, car rental, registration, and other transportation are always required to substantiate the actual cost. Group/team airfare other than charter air should be purchased through one of the University's preferred travel agencies (see. Employee travel expense reimbursement when working at a remote location. Not all student groups will use the online forms. Excluded activities. Passenger travel must be optional. In previous years, Herodotus recipients were honored at an end-of-year public event at which they presented an excerpt from their research (of at least 1,500 words). Michael oversees the iHawk database program, developing the online Pre-Arrival Checklist for incoming students and E-Form applications, and monitoring daily immigration record alerts. Contact International Programs for help assessing health, safety and security risks specific to your international travel plans. Employee Benefits | University Human Resources - The University Tippie College of Business 108 John Pappajohn Business Building Iowa City, IA 52242-1994. Tel. Where travel by commercial air is not feasible and/or where significant time savings could be realized by flying charter air. Employed gradstudents The University Travel Advisory Committee will review requests for exceptions on a case-by-case basis. WebEmployee Benefits. Shared meals. Faculty and staff may not drive vehicles in which students are passengers abroad. Minimally, students must be in good academic and disciplinary standing at the University to be considered for international travel. Applications must be submitted at least 30 days prior to the start date of travel. Benefits include medical evacuation, emergency medical referral, prescription assistance, and more. International Programs, in consultation with the Provost, will make decisions based solely on health, safety and security risks, with no consideration of the financial consequences to the administering unit in the decision-making process. International Programs, in collaboration with the Office of the Provost, will review university-sponsored international travel in progress while a significant health or safety concern arises regarding that travel, including new and renewed U.S. DOS travel advisories and alerts, advisories from the Centers for Disease Control or World Health Organization, natural disasters, wars, political disturbances or other indicators of potential health or safety threats to travelers. Safety restrictions. Before you make any travel arrangements funded by IP, please contact Daniel Vorwerk, event and communication project specialist. Round-trip coach-class plane fare plus ground transportation to and from airports. Units may be asked to demonstrate a financial commitment to offset unrecoverable costs in the event that travel plans must be suspended due to health or safety concerns. International Students & Scholars - The University of Iowa Benefits: 319-335-2676 Payroll: 319-335-2381 Administrative Services: 319-335-3558 Accessibility notice and website disclaimers Designated airports are Moline and Des Moines. EffectiveMarch 24, 2023, this policy has been revised. WebStudents and their eligible dependents who are degree seeking and are registered for 5 or more credit hours each semester are eligible to enroll in the University of Iowa's health Traveler's checks. Please see Purchase of Coverage for Personal Travel for more information. WebOpen Skies Agreement Car Rental Policy National/Enterprise Car Rental Consolidator Tickets Conversion Rates Export Controls and International Travel Foreign Travel Policy Foreign WebThe purchase of travel insurance is not required in order to purchase any other product or service from your travel retailer. Travel Check with ISSS to confirm visa requirements for continuation of study in the U.S. after international travel for University purposes; Check uiowa email account regularly before travel for receipt of mandatory Iowa Regents Universities international travel, health and security insurance card; Continue monitoring uiowa email account before and during international travel for U.S. DOS notifications generated by the University Travel Registry and STEP registry; Create an emergency communications plan, including familiarization with numbers for local emergency services in the travel destination, the Iowa Regents Universities insurance provider and the 24/7 International Programs emergency responder; Complete mandatory pre-departure training online, including health and safety training; Attend any in-person orientation specific to the travel location that is provided for you prior to departure or upon arrival in the travel destination; Address health and safety concerns prior to departure (e.g., check-ups, immunizations, continuity of care preparations with the insurance provider for anticipated medical needs during travel. The FTD maximums can be located at. Notify travelers of the student pre-departure requirements listed below. V. Administrative, Financial, and Facilities Policies, https://hr.uiowa.edu/benefits/disability-and-other-insurance/accidental-death-and-dismemberment-insurance, https://ap-purchasing.fo.uiowa.edu/travel/internationaltravel, https://itsecurity.uiowa.edu/resources/faculty-staff/check-your-security, https://international.uiowa.edu/study-abroad/study-abroad-resources/health, https://international.uiowa.edu/study-abroad, Risk Management, Insurance, and Loss Prevention, https://ap-purchasing.fo.uiowa.edu/travel/domestic-travel, http://aoprals.state.gov/web920/per_diem.asp, https://ap-purchasing.fo.uiowa.edu/travel/preferred-vendors/university-preferred-travel-agencies-and-discount-airfare. Insurance Meetings with only UI employees are limited to actual costs up to the maximum per diem for that city. Student preparedness to take on the heightened responsibilities associated with international travel is an eligibility consideration. Authorization. U-Bills are generated electronically on the first business day of the month. Cancellation Procedures Iowa City, Iowa 52240, Benefits:319-335-2676Payroll:319-335-2381Administrative Services:319-335-3558, Accessibility notice and website disclaimers, Unpaid J-1 Scholars and J-2 Family Members Benefits, Reviewing Classification and Pay Level Requests, Specified Term Extension and Transfer Guidelines, University Compensation and Classification Contact Us, Employment Categories and Classifications, Merit Supervisory Exempt and Confidential Staff, Merit Probation and Salary Information by Type, Tuition Assistance and Fee Assistance Options, Recruiting, Hiring, and Onboarding New Employees, Work Arrangements and Performance Reviews, Campus Support and Critical Incident Response, UIHC and CCOM Leave and Disability Requests, Immigration Status Classification Summary, Graduate Teaching and Research Assistants (COGS), Staff Nurses and Allied Health Professionals (SEIU), Coping with Loss, Change, and Uncertainty, be registered for 5 or more credit hours each semester. Individual changes are not highlighted. Optional coverage is available at the traveler's expense for accompanying spouse/domestic partner or dependent(s) by completing the dependent enrollment form under the forms section.. For additional information about export controls see:http://dsp.research.uiowa.edu/export-controls-home. Self-register. International Programs at the University of Iowa supports the right of all individuals to live freely and to live in peace. Confirm enrollment in the U.S. DOS Smart Traveler Enrollment Program (STEP); If a citizen of another country, seek travel advice from the Embassy of your country of citizenship and inquire about traveler registration similar to STEP registry. Activities excluded from coverage under the employer-provided insurance policy include mountaineering where ropes or guides are normally used; hang gliding; parachuting; bungee jumping; racing by horse, motor vehicle or motorcycle; and parasailing. Other receipts are required only for expenses $75 and greater. Hotel expenses should be charged to a University procurement card or direct billed whenever possible and should not be included in the cash advance request unless no other payment method is available. Travel The University, in its sole discretion, may withdraw approval for international travel at any time. Car storage and parking. Travel Students are not permitted to drive motor vehicles (including but not limited to scooters, motorbikes, motorcycles and cars) while participating in education abroad. Travel (Amended 8/91; 9/93; 7/95; 9/97; 9/00; 1/03; 9/1/05; 1/06; 1/07; 2/07; 2/08; 8/08; 2/09; 8/09; 1/10; 7/10; 1/11; 5/11; 5/12; 6/13; 8/13; 10/18; 2/7/20; President 8/5/21; 8/19/22; 8/24/22; 3/24/23), (Amended 1/03; 6/13; 2/7/20; President 8/5/21; 8/24/22; 3/24/23), (11/01; amended 1/02; 1/03; 9/1/05; 1/06; 1/07; 2/07; 2/08; 8/08; 2/09; 8/09; 1/10; 7/10; 1/11; 5/11; 6/13; 10/18; 8/24/22), (Amended 1/03; 1/07; 2/08; 3/2/20; 8/19/22), EffectiveMarch 24, 2023, this policy has been revised. University-sponsored travel for in-state, out-of-state and international locations requires authorization from the travelers supervisor or delegate to assure that the travel is approved, in compliance with institutional and federal requirements, and that funds are available when applicable. Contact IP | International Programs - The University of Iowa : It is their responsibility to examine all expenses and the required supporting documentation, to determine if the charge is for a valid business purpose and for the university's benefit. Tin Leg Great For Price. Changes should be submitted as soon as possible to. The university reserves the right to determine what is a reasonable amount. Travel Insurance Companies Individual changes are not highlighted. For example, there are instances when: a U.S. flag air carrier does not provide service on a particular leg of your trip; the use of a U.S. carrier will unreasonably delay your travel time; you are involuntarily rerouted; or for medical or safety reasons, etc. Travel in progress. All students, including those self-selecting into international activities not administered or promoted by the University, must meet with an appropriate University faculty or staff member in Study Abroad or in their College prior to confirming and registering travel plans; Verify good academic and disciplinary standing with the University; Register travel with the University of Iowa as described on the International Programs. In addition to U.S. DOS notifications and consultation, the International Programs Associate Director for Health, Safety and Security reviews other sources of information that inform University decision making about international travel advisability. The university has an agreement with Cultural Insurance Services International (CISI) to provide medical andtravel insurance coverage for students, faculty, and staff traveling abroad on the University of Iowa business. A partial days travel meal per diem will be prorated according to the time and meal charts below, allowing 20 percent of the meal allowance for breakfast, 30 percent for lunch, and 50 percent for dinner. receive contribution toward cost ofinsurance. Study Abroad | International Programs - The University of As part of our total rewards package, the university offers mandatory and voluntary retirement options to help you meet your financial goals. Find out more information about insurance for travelling outside Ukraine. Travel Insurance Insurance Fax. Meal tips and snacks are only allowed up to the maximum daily per diem. The university of Iowa requires approval of all travel-related forms by the traveler and the traveler's supervisor, department head, or dean. Taxable meals. The recommended way to travel to Iowa City is by flying into the Eastern Iowa Airport in Cedar Rapids, Iowa, (code CID), which is about 25 miles (40 kilometers) from campus. Other scheduled means of travel such as train and ship as available. Meal per diem in travel status. Students and faculty/staff/units are prohibited from engaging in high risk activities excluded from coverage under the mandatory international insurance policy for travel under the auspices of the University of Iowa. WebOutside the U.S. University Services Building (USB) If the traveler is not requesting reimbursement for overnight accommodations, please indicate so on the TEV. The second signature must be the traveler's supervisor, department head or dean, or their delegate (see. Travel Assistance for Employees - University Human Study Abroad | International Programs - The University of Travel The U.S. flag air carrier's designator code, however, must be present in the area next to the flight numbers on the airline ticket, boarding pass, or on the documentation for an electronic ticket (passenger receipt). A hotel qualifies as a conference site when the conference or related events are held within that hotel or it is designated as the headquarters hotel. U.S. Health insurance is required for international students and scholars. 1179980. Taxi. Log in to MyUI with your HawkID and password, select the "+ More" button under the STUDENT INFORMATION section, and under STUDENT LIFE MANAGEMENT select the "Student Insurance" link. International Programs, in consultation with the Provost, will make decisions based solely on health, safety, and security risks, with no consideration of the financial consequences to the administering unit in the decision-making process. The Option Code is the number in the parentheses located to the right of the price. Examples of situations that are in compliance andnot in compliance with the Fly America Act are available for your review by clicking on these key words. Travel for an education abroad program administered, affiliated or approved for credit transfer by Study Abroad/International Programs; Travel for unit-sponsored educational activities. Travelers are strongly encouraged to continue monitoring their uiowa email account before and during international university-sponsored travel for U.S. Department of State notifications generated by the ProTravuniversity travel registry and STEP registry. Public transportation or locally hired drivers and vehicles may be used to transport students in international locations, in accordance with transportation recommendations in the country advisory from U.S. DOS. Undergraduate Student Benefits - University Human Resources For individual changes, see the. Travel signatures are valid for 12 months or until the completion of your program, whichever comes first. WebInternational Student & Scholar Services. If you choose AD&D coverage as a part of your benefits package, you are covered by this medical and emergency assistance program. University-sponsored travel is defined as university faculty, staff, postdoctoral researchers, medical residents, or graduate assistants who are traveling due to their position as an employee of the university. Select the option code from the drop-down that corresponds to your coverage choice. Receipts. Individuals who are employed by the university and are traveling on university-related business, whether reimbursed by the university or from other sources; Individuals who are not employed by the university, but are traveling on university-related business and reimbursed by the university; and. WebTravel Assistance for Retirees Leaving UI Retiree Insurance Eligibility, Enrollment, Changes Affordable Care Act Annual Benefits Open Enrollment Common Law Marriage Dependent In addition to being ineligible for credit and risking their University student status, students who remain abroad after travel is suspended and departure is requested risk losing their Iowa Regents Universities international insurance coverage. Ensure appropriate contracting of partners; Develop a 24/7 contact protocol and emergency plan that includes prompt notification of the 24/7 emergency responder for International Programs in the event of a University traveler emergency abroad; Prior to departure, confirm travel itinerary and 24/7 contact information for student travelers or their designated program leader abroad and share this information with International Programs by contacting. WebBenefits Forms & Resources Benefit Forms & Resources Forms Find all benefit forms in one place - ACH, FSA forms, Domestic Partner Affidavits, and more. The university and/or Board of Regents, State of Iowa, may prohibit or restrict university-sponsored travel when the health, safety, or well-being of the traveler may be endangered. Reimbursement may not exceed cost of coach class commercial airfare to the nearest airport and ground transportation to and from business destination. To further this mission, the University supports and promotes international travel by students under the auspices of the University, while encouraging sound health, safety and security measures that minimize risks to the traveler and the institution. Student international travelers on university-sponsored student travel must monitor U.S. Department of State travel advisory information for all destinations outside the United States. Travel cash advance checks can be picked up at the Travel Department 5working days prior to the start of the trip. WebTravel Signature on I-20. Itemize university-related business calls by date. Meals and lodging en route are allowed if one of the following conditions is met: Two or more persons are taking the same trip at university expense; There is no adequate common carrier between points of travel; It is necessary to transport delicate instruments or excessively bulky material not readily adapted to common carrier transportation; There is a justifiable time emergency; or. Students going on vacation abroad should not register their travel with the University and are not eligible for Iowa Regents Universities international insurance coverage. Original receipts must be retained by the department until the TEV has been approved by the Travel Department and posted to the General Ledger. IntroductionDefinition of International Travel under the Auspices of the University of IowaPre-Departure and Program Planning Requirements for All University UnitsAdditional Pre-Departure and Program Planning Requirements for Study Abroad, International ProgramsStudent Pre-Departure RequirementsTravel to a High-Risk Area where the U.S. Department of State (U.S. DOS) Advises "Do Not Travel" (Level 4) or "Reconsider Travel" (Level 3)University Travel ProhibitionsSuspension of TravelWhile AbroadTravel in Violation of this PolicyExclusions. Plan Details Dental Rates. WebALL University travelers outside the U.S. and in need of assistance may call the International Programs after hours emergency phone number at +1-319-530-2540. The following processes are followed for student travel programs administered by Study Abroad in International Programs. The University, at its sole discretion, may deny approval for international travel. Students are not permitted to drive motor vehicles (including but not limited to scooters, motorbikes, motorcycles, and cars) or ride with faculty or staff while participating in university-sponsored student travel abroad. Faculty and staff travelers (on university business) incur no cost for the program's premium, coverage, and services. Individual changes are not hghlighted. For individual changes, see the redlined version. Unpaid J-1 Scholars and J-2 Family Members Benefits. University-sponsored student travel is defined as university students who are traveling as part of their university education. CISI will provide the traveler with coverage materials about 10-14 days before departure to the employee's uiowa email address. Lodging rates set by federal regulations will be used as a guide in determining whether a cost is reasonable. Recipients must complete their research trips before being reimbursed. In addition to compliance with university travel regulations, travel funded under externally sponsored agreements (contracts, grants, and other awards) is often subject to additional regulations of the sponsoring organization(s). Phone. In addition to being ineligible for credit and risking their university student status, students who remain abroad after travel is suspended and departure is directed, risk losing their Iowa Regents international insurance coverage. Best Comprehensive Coverage With Medical Included: Seven Corners. All tickets purchased at these agencies are subject to service fees to cover the cost of booking and professional services offered. No reimbursement is allowed for the "value" of travel incentives or certificates for which there was no cash outlay. The University of Iowa mandates international health insurance for all UI students traveling abroad for educational purposes, and provides medical and travel insurance coverage for faculty and staff traveling abroad on university business. International Programs at the University of Iowa supports the right of all individuals to live freely and to live in peace. 319-353-2384. Receipts for airfare, rental car, train, hotel, and conference fees and any other single expense of $75 or more must be scanned and attached to the TEV. Contact. UI International Travel Policy for Students Table of Contents Introduction Definition of International Travel under the Auspices of the University of Iowa Pre Travel